We built the tool we wished existed
MySubTracker was created to solve a real problem every business with contractors faces: keeping track of W9s and insurance certificates is tedious, manual, and a huge liability if something slips through.
The problem we set out to solve
Businesses that rely on contractors — construction companies, property managers, staffing firms — all share the same headache: keeping contractor documents current.
W9s go stale. Insurance certificates expire. Following up by email is slow and inconsistent. Spreadsheets break down. And one lapsed certificate in the wrong audit can create serious problems.
We built MySubTracker to eliminate that entire workflow. No more chasing. No more spreadsheets. No more scrambling at year-end to find a contractor's W9.
How we approach building MySubTracker
Simple by design
Compliance tools are often complicated and intimidating. We believe the right software should be intuitive — setup in minutes, useful from day one, no training required.
Automation-first
If something can be automated, it should be. We don't want your team spending time on repetitive follow-ups and data entry. That's our job.
Security without compromise
Contractor documents contain sensitive information. We take security seriously — encryption at rest and in transit, access controls, and secure file handling on every upload.
Built for businesses that rely on contractors
If your business regularly works with subcontractors, freelancers, or vendors — and you need to maintain their compliance documents — MySubTracker was built for you.
- Construction and general contractors managing subcontractors
- Property management companies tracking vendor insurance
- Staffing firms maintaining contractor paperwork
- Finance and accounting teams preparing for W9 season
- Any business requiring proof of insurance from service providers
Have a question?
We're a small team and we actually read every message. Whether you have a question about the product, pricing, or just want to make sure it's the right fit — reach out.
Contact UsReady to see MySubTracker in action?
Create your account, add your contractors, and send your first document request today.